See also Glen Eira FC Operating Guidelines

Football Victoria Policies


Club Policies are to be read in conjunction with the Club Constitution.  In the event of conflict, the constitution shall take precedence.

Refund Policy

No refunds are provided for acceptance or holding deposits for positions in the following teams:
– Mens Metro
– Boys’ NPL
– Development Squads
– Graded Teams

Membership Fees
Requests for a partial or full refund of membership fees should be submitted via the online Claim Form.

The following considerations will be taken into account.

  1. Registration costs incurred by the club, for example FFA/FV player fees,  will generally not be refunded. 
  2. If a player requests a refund before playing 5 matches in the season, a partial refund may be offered. The Club will evaluate the circumstances of the request and decide on the outcome.
  3. After 5 matches have been played, no refund will be provided.   A partial refund may be offered if extenuating circumstances (e.g. serious illness or injury, moving away, etc). 
  4. Where a player’s membership is terminated by the Club for disciplinary reasons, no refund, regardless of other circumstances will be paid.
  5. Memberships are not transferable between players.

Extreme Weather Policy

The club's policy is based on the Weather Conditions regulations in FV's Rules of Competition in conjunction with Sports Medicine Australia's Extreme Heat Policy.    

This policy applies to all outdoor activities such as training and gradings/trials sessions as well as fixtures and friendly matches.

  • Lightning: If the time between lightning flash and the thunder sound is less than 30 SECONDS then outdoor activity should be suspended, and not resumed until 30 MINUTES after the last thunder. Read more… Lightning Policy.

  • Hail: All outdoor activity should be suspended during hail storms so that players and officials can seek suitable shelter.

  • Cold: Minus 2 degrees Celsius (Apparent Temperature) is the point where play should be suspended for wind chill factor.

  • Heat:
    For Matches: If 30 minutes before kick off the temperature at the venue is 32º or above, water bottles must be made available to enable any player to take a drink during the course of the Competition Fixture. Permission of the Match Official to take a drink is not required.

    For Trainings [only applies to teams up to and including U16] Training sessions should be cancelled if the temperature during the training session exceeds 36ºC.

Air Quality Policy

Outdoor football activities (matches, training, grading sessions, etc.) should not take place when air quality for Melbourne is deemed to be Very Poor or Hazardous according to EPA AirWatch.

Players and officials with asthma or other existing lung and heart conditions, those who are pregnant and those who are over the age of 65, should also reconsider their participation in coaching, training or matches if the air quality is rated as Poor according to EPA AirWatch.

The health and safety of officials and participants is of primary concern for Glen Eira FC.

During the bushfire season, smoke from bushfires can present a health concern for outdoor activities. Smoke contains fine particles that can affect your health.

For most people, smoke causes mild symptoms like:

  • sore eyes
  • sore nose
  • sore throat

However, it can be more dangerous for people with existing lung and heart conditions including asthma, emphysema and angina, or if you are pregnant or over the age of 65. In addition, children up to 14 years old are more sensitive to the effects of smoke inhalation.

People with these conditions should avoid outdoor physical activity when there’s smoke around. People with asthma should follow their Asthma Action Plan and keep their asthma medication with them.

The best way to reduce exposure to smoke is to stay indoors with the doors and windows shut.

The above policy follows the guidance of the Commonwealth Department of Health for outdoor sporting activity.

The Club will notify team officials if air quality on a particular day requires training, matches or other Club-related activity to be cancelled.